Requests for Personal Information including Health Records: Subject Access Requests Data Protection Legislation gives individuals the right to request access to personal information that an organisation, such as NHS Lothian, hold about them. This is called a Subject Access Request or a SAR. You can request copies of Health Records held by NHS Lothian in the following ways: Online Portal: Request for Records Portal The SAR portal is provided by an external company called Automatic Messaging Services Limited who have a contract with NHS Lothian to provide this portal. You can view the companies Data Protection Notice here Downloadable Form: Subject Access Request Form (Microsoft Word Format)Subject Access Request Form (PDF Format) If you wish to request copies of deceased patient’s records the Access to Health Records Act (1990) applies. Online Portal: Request for Records Portal Downloadable Form: Access to Health Records Act (1990) Form (Microsoft Word Format)Access to Health Records Act (1990) Form (PDF Format) If you would like to discuss making a Subject Access Request contact the SAR team below. You can return your forms by email to Loth.sarteam@nhs.scot or by post to: SAR TeamRoyal Infirmary of Edinburgh51 Little France CrescentEdinburghEH16 4SATelephone: 0131 242 3041 or 0131 242 3042 Please note NHS Lothian do not consider email as a secure form of communication, if you choose to do so this is at your own risk. If you wish to make a complaint about how your Subject Access Request was processed please contact the Data Protection Officer: Data Protection OfficerInformation GovernanceWoodlands House74 Canaan LaneEdinburghEH9 2TBPhone – 0131 465 5444 Email: Loth.dpo@nhs.scot NHS Lothian do not have access to your GP Health Records. If you wish to make an application to access this information please contact the Practice Manager at your current Practice to make a request.
